五個建議讓推薦信更快到手
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November 26, 2010 by HelloUS.com
§ 原創翻譯:Hello US § http://www.HelloUS.com

早點開始

寫邀請函的教授,通常非常忙碌,推薦函通常不會是他們工作重要事項。因此,你必須要保持禮貌,並且給足夠的時間。

如果你還在學校,且非常了解你的老師,你就可以帶著你的邀請函格式,直接走進他們的辦公室,他們會很樂意的協助你。相反的,如果你不是很了解你的教授或是已經畢業一段時間,要給他們一段時間去回想你在學校的表現

不要讓老師「措手不及」

連絡教授的好方法其一是寄信給教授,邀請他們為你寫推薦函,信中可以提及妳曾經修的課、你獲得的成績還有提供履歷表。接下來,提醒教授你會打電話給他,詢問他的意願。另外一個方法則是先打電話給他,簡單自我介紹,在告訴老師說你會再寄信給他,詳細記載有關你跟他提及的所有資訊。這樣的作法,是為了要提供他們寫推薦函可能用的資訊,並且讓教授決定是否願意推薦你

§ 原創翻譯:Hello US § http://www.HelloUS.com

盡一步詢問

再給老師所有的資料以後,記得要和老師在約一起見面或是打電話給他,詢問教授對於要推薦你是否清楚了解。如果教授給的答案是還有問題或是模糊不清(隱含有拒絕之意),你可以告訴他,你會晚一點再寄推薦表格給他。然後,有禮貌的告訴他,其實你也不太需要推薦函。這可能對老師和你都是一個解脫。

提供履歷表

不論你跟老師的交情如何,提供自己的履歷表給老師可以讓他們寫出最好的推薦信函。履歷表中應該還有你所有最好的條件,包含:上過的課、實習、工作經驗、 對於特殊領域的興趣、獲得的獎項等等。這些將幫助推薦者提供更具體的細節給申請的學校。如果成績還中等以上,提供成績單也是一個不錯的作法。

除了履歷表之外,也要提供詳細的申請資料,例如:為什麼你要攻讀研究所學位、申請的課程資料、畢業後的長期目標等。這些幫助老師串連他們的推荐函,和申請者其他的申請文件,讓委員會對申請函有好的印象。
有些老師會請你先寫一封推荐函給他。如果是這樣的話,一定要做!老師會用你的推薦函當成草稿,或是直接使用你的寄出。這讓老師的工作簡單許多,也給申請者一個機會,在推荐函中強調個人的強項和相對應其他的申請文件。

善用你的學校資源

通常自己學校的入學委員會或是職涯服務中心會想要把推薦信建檔,當你需要的時候,就會幫你寄給需要的學校。如果你申請多間學校,這就省去很多申請者和推薦者困擾。教授可以先寫一封推薦函,之後根據這封推薦函,填空寄給許多學校。
如果學校沒有這項服務的話,那也要盡量讓老師好做事。當給老師推薦格式時,小心注意上面應該已經要填好住址、有郵票的信封,這樣他們才可以用最快速簡單的方法寄出推薦信到對的地方。可能的話,在把表格給老師前,先把可以填寫的空格填好,讓負責的辦公室或老師更簡單上手。

如果你已經離開學校一段時間,寫推薦和的過程可能會更加令人害怕。如果你可以按照上述的建議做,既使你已經畢業很久,也可以讓你的過程順利。記得:要把重點放在你畢業之後做了什麼,這些經驗如何幫你去追求更高的學位。向自己的雇主要推薦函也是可行的方法,步驟跟前面提到的是差不多的。雇主比老師可以談論你的工作和熱情。如果進修的領域是你現在正在從事的,那雇主更可以盡一步的舉例出你的專業成就和潛力。

要記得的是,當要求推薦函時,老師也曾經跟你在同樣的處境。大部分的人都願意提供你推薦信和幫助你進入研究所。關鍵在於:要提供老師所需要的東西,讓他們可以完成這項工作。一封完整紀錄申請狀況的文件和履歷表都將有助於老師寫出關鍵的推薦函,讓委員會印象深刻,而不是那些無法幫助你,甚至有害的推薦信。

§ 原創翻譯:Hello US § http://www.HelloUS.com

Five quick pointers for getting recommendations

1: Start early
As with most parts of the graduate school application, starting early can only help you. The people you ask for recommendations are very busy and your letter is not going to be their number one priority (shocking, I know). Therefore, you want to be courteous and allow them plenty of time.

2: Don't blindside people
If you are still in school and know your professors really well (which is an excellent idea by the way), you may just be able to walk into their offices with your recommendation forms and they will be happy and delighted to see you. However, if you do not know your professors well or have been out of school for a long time, give them a chance to remember you.

A good way to approach professors is to mail them a letter asking for a recommendation, reminding them of the class(es) you took with them and the grade(s) you received, and providing a brief resume (more on that in a moment); follow that by saying you will call them to discuss their willingness to provide you with a recommendation. The other method is to call them first, briefly re-introduce yourself, and tell them you will be mailing them the information I just described. The purpose in either case is to provide them with the information they need to write a recommendation, refresh their memory of you, and allow them time to decide if they can help you.

3: Talk

After you have provided a professor with all of the information discussed above, make sure to call or meet with that person. Ask if she feels comfortable in recommending you. If you receive a mixed or questionable response, you may want to tell the professor you will send the forms later. You can then politely call or write and say that you do not need a recommendation after all. This will likely be as much of a relief to the professor as it is to you.

4: Provide a resume and letter

Whether you know your professors well or not, providing a resume will allow them to write the best possible recommendation for you. The brief resume should include your best qualifications: classes, internships, work experience, personal interest in the field, awards earned - anything that will allow the recommender to provide concrete details to your prospective graduate school. You may also want to include a copy of your grades if they are good.

Along with the resume, provide a letter that details why you are pursuing a graduate school education. Provide information on the programs to which you are applying as well as your long-term goals after you have graduated. This allows the professors to match what they say in their letter to what you have said in the rest of your application, which can help create a positive impression for the committee considering your application.

Some professors will ask you to write a sample recommendation letter. If asked, do it! The professor may well use your letter as a draft or even put the letter you wrote on stationery and send it as is. This makes life easy for the professor and provides you with an unparalleled opportunity for a good recommendation that highlights your strengths and complements the rest of your application.

5: Take advantage of your college

Typically the placement office or career services department at your college or university will happily keep recommendations on file for you and send them out when requested to various graduate schools and programs. If you are applying to many schools this cuts down on hassle for you as well as for those people you request recommendations from. This allows professors to write one carefully constructed letter rather than trying to mess with multiple forms and creating different versions for different schools.

If this is not an option, still make life as easy as possible for your professors. When you send them the recommendation forms, make sure to include addressed, stamped envelopes so that they can send the recommendations quickly and easily to the appropriate places. Some programs require you to use certain forms. If this is the case, fill out as much of the form as possible before sending it to the placement office or professors. Clip the stamped envelopes to the correct forms to make life as easy as possible.

Final Thoughts

If you have been out of school for a while, the recommendation process may seem extra intimidating. However, following the steps described above can yield excellent recommendations even if it's been a while since you were in class with your professors. Just make sure to emphasize what you've been doing since you graduated that has prepared you to pursue an advanced degree. You can also ask for a recommendation from an employer, in which case you should follow the same steps as you would with a former professor. Employers can communicate a great deal about your work ethic, your passion for a particular field; if you are seeking to advance yourself in the field you are already in, they can further cite your professional accomplishments, and potential.
The thing to remember when asking for recommendations is that the professors were once in your place. Most of them will want to provide you with a positive recommendation and help you to gain entry into graduate school. The key is simply to provide them with the tools that they need in order to do that. A letter explaining your situation and a brief resume can make the vital difference between a mediocre recommendation that does not help, and possibly even hurts your chances, and an excellent recommendation that improves your application and impresses that committee.

Article translated from : gradschool.com
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